Time Management for Digital Leaders

⏳ Your calendar isn’t just a schedule, it’s a strategy. One of the most overlooked leadership skills? 
👉 Time regulation. Not just managing tasks, but protecting your energy, prioritizing wisely, and using tools (like AI) to work smarter. Here’s what it looks like in action: 🧠 Value your energy, not just your hours.
 You don’t get bonus points for burnout. Productivity peaks when you build in time to recover.
 Emma, a senior marketing director I coached, began treating her time like an asset. She blocked 90-minute “deep work” windows twice a week, no meetings, no Slack. Her creative output soared. 🤖 Use AI as a force multiplier.
 Emma used AI to summarize decks, prep agendas, and analyze campaign data. These actions gave her back hours to lead and think strategically. I am improving my performance by using ai tools like Perplexity to accelerate my search, Speechify to listen to business and academic articles and books while I commute, and Grammarly to minimize rework! 🌱 Recharge with intention.
 She stopped skipping lunch. It sounds small, but it gave her afternoons back. Energy is a performance driver, not a luxury. 📅 Audit your calendar regularly.
 Emma color-coded hers into “strategic,” “operational,” and “noise.” After two weeks, she cut 30% of her recurring meetings and empowered her team to step up. 🎯 Measure what matters.
 She shifted her weekly check-ins to focus on what moved the needle and what still needs attention. 💬 Thought bubble:
 Time isn’t just what you spend—it’s how you lead.
If you don’t protect it, no one else will. As a leadership coach, advisor, and L&D professional, I empower business leaders and their teams to become more effective, cohesive, and adaptive to thrive in an AI-driven workplace. #Leadership #SelfRegulation #TimeManagement #Productivity #AI #FutureOfWork #LeadershipDevelopment #Coach #Advisor #JennyFernandez #Thinkers50 #MG100 #BestAdvice https://lnkd.in/eBcfga7Z

How I Manage My Time as a Mom, Coach, and Director 7 Game-Changing Time Management Tips for 2025 Juggling motherhood, coaching, and leadership roles, I’ve tested countless strategies. These seven are the real game-changers—ones you won’t hear often but will transform how you approach time in 2025. 1. I Design My Weeks, Not Just My Days Most people plan their days, but I batch-design my weeks. Mondays are for deep work. Tuesdays and Thursdays for client calls. Wednesdays for content. Fridays for strategy. This eliminates decision fatigue and keeps me mentally prepared for each type of task. 2. The 30% Rule for Meetings & Calls I never book more than 30% of my available hours in meetings or calls. Why? Because deep work and creative thinking need space. If my schedule feels too ‘full,’ my performance drops. Meetings should move the needle, not just fill time. 3. I Use “Focus Hours” Instead of Time Blocking Time blocking is great in theory, but life happens. Instead, I use “Focus Hours”—2-3 daily slots where I go completely offline, eliminate distractions, and focus on high-impact tasks. No multitasking, just flow. 4. My To-Do List Has a ‘Don’t Do’ Section Every morning, I write a "Don’t Do" list: things I could do but shouldn’t. This prevents me from getting stuck in low-impact work. Example: “Don’t check LinkedIn before writing content” or “Don’t reply to emails before 11 AM.” 5. I Work with My Energy, Not Against It Instead of forcing productivity at all hours, I schedule work around my natural energy cycles. Mornings = deep work. Afternoons = calls. Evenings = light admin. Aligning work with energy creates momentum, not burnout. 6. I Automate, Delegate, and Delete Ruthlessly Anything repetitive gets automated. Anything outside my genius zone gets delegated. Anything unnecessary gets deleted. Time is too valuable to spend on things that don’t drive results. Mastering this was a game-changer. 7. I Prioritize Peace Over Productivity If I’m not calm, focused, and present—my time management fails no matter how structured it is. I meditate daily, protect my downtime, and embrace “white space” in my schedule to avoid burnout. Because rested minds create powerful results. Hope these tips help you manage your time and master productivity without burnout.

⁉️How do you manage it all? ⁉️How do you find time for yourself amidst the whirlwind of meetings at work, coaching sessions, family time, gym and public speaking? This is generally the first question asked when people meet me. 😜My answer starts with , "I don't have it all figured out myself.", "I am work in progress", I have systems in place, but they are all adaptable to change. ✅The serious answer lies in strategic multitasking and meticulous time management which work majority of time! Sharing at the start of 2024 for you all as well, my take on balancing the scales, with actionable tips that each one of you can incorporate: 1. Prioritize and Plan: Every Sunday evening, I sit with a cup of tea and plan my week. I use tools like Microsoft Office 365 outlook calendar to allocate time slots for work, family, fitness, and self-improvement. This isn’t just about work; it’s about life. Remember, if it’s not on the calendar, it’s not happening. 2. Efficient Multitasking: I love listening to podcasts and TEDx talks, Blinkist during gym time . So, it’s a double win - staying fit while fueling my mind with innovative ideas and leadership strategies. 3. Tech to the Rescue: As a tech leader, I lean heavily on technology to streamline my tasks. Again outlook, onenote, Sticky notes, Azure Dev Ops for automating repetitive tasks save me precious hours every week. I used focus time, schedule send for my emails, my social media posts. I write those in my lunch/free time and schedule them in advance. Even this post, I am writing on a Saturday night which will go live on Monday 1/8 morning PST :). 4. Delegation is Key: I’ve learned to delegate both at work and home and be OK with that. It’s about trusting your team and family members to handle tasks. This not only empowers them but also frees up your time for critical thinking and strategic planning. 5. Quality over Quantity: Whether it’s a work project, time with my kids, or a gym session, I focus on making each moment count. Mom guilt is always there but again think about quality and your relationship with kids. 6. Mindfulness and Self-care: Amidst the hustle, it’s crucial not to lose yourself. I meditate in morning and ensure to have a ‘me-time’ that lets me unwind and reflect. Stepping away helps in productivity too. ✨ Here's what I would suggest: Start small. Pick one area of your life you’d like to manage better. Plan it out, use a tool to help you, and stick to the schedule. Remember, the key to multitasking isn't doing everything simultaneously; it’s about efficiently managing your time to do what matters most. Prioritize ruthlessly. 💬 I’d love to hear your strategies and tools you use as well. Let’s share with all and grow/learn together! #Leadership #TimeManagement #WomenInTech #LifeBalance #whyblendin #keynotespeaker #careercoach #linkedincreator #communications

As a founder or executive, it is easy to get lost among multiple fires, meetings, and competing priorities. One of the most impactful things you can do for yourself (and your team) is to set boundaries, guidelines and processes to make sure you are focused on the most impactful items throughout the day. This is easier said than done but below are few things that have helped me become more effective and may help you as well. 🙅🏽♀️ No meeting days: At Cocora.io we have no meetings on Monday and Wednesday as well as Friday afternoon. I learned this working with Alexander Torrenegra at Bunny Studio. In practice, this means we block our calendars and will only take meetings unless it is absolutely urgent and important. This gives us uninterrupted time for deep work. 💡 Know your focus patterns and plan accordingly: I do my best deep work in the mornings. That is why my calendar has no open slots in the morning. This allows me to work on things that require high concentration and finish them faster (and better) than if I had worked on them in the afternoon/evening. ✅ Write your priorities: The first thing I do in the morning is write down the 2-4 most important items I need to complete that day. I avoid working on other items unless they are more urgent and important than the items I wrote down ⚡️ Manage your energy: There are days when you can work for 16 hours straight and be highly productive. There are days when you are exhausted and will not be productive if you work for more than 8 hours straight. During those low energy days, you want to find ways to recharge or work on tasks that require less mental energy so you can recharge. It is better to work 8 hours at 90% effectiveness than 12 hours at 40% effectiveness. 🕰 Time audit: Monitor what you are spending your time on. This will not only let you see where you are spending more time than you should, it also serves to keep you accountable. #timemanagement #leadership #effectiveness #effectiveleadership

Time is the one non-renewable resource we all have. Studies show that leaders who effectively manage time are 60% more likely to achieve business goals. In the early days, I used to be buried in work, struggling to catch up. Time felt like sand slipping through my fingers. Here’s how I reclaimed my time as a founder of a personal branding agency with five critical steps: 1. Ruthless Prioritization: Focused only on high-impact tasks that aligned with long-term goals, letting go of non-essentials. 2. Delegation: Empowered my team to handle more, freeing up my time for strategic decisions. 3. Tech Tools: Leveraged automation and productivity tools to streamline operations. 4. Boundary-Setting: Set firm limits on my availability, protecting time for what matters most. 5. Scheduling Downtime: Planned regular breaks to recharge, ensuring sustained productivity. These habits didn’t just increase my output—they made me a better leader. Remember: Time is like a river—you can’t stop it, but you can direct its flow. Start today and transform your entrepreneurial journey! #entrepreneurship #founders #productivity #strategy #goals

That scattered, stressed-out feeling? It’s not your fault—it’s the cost of constant distraction. Your brain isn’t designed to switch tasks 47 times before lunch. Yet, that’s exactly what tech distractions are doing to us. In fact, when we allow ourselves to be constantly interrupted by technology, we’re not just losing time—we’re showing disrespect. Disrespect for our own time. Disrespect for those around us. And disrespect for the important work we’re trying to accomplish. Here’s how I help leaders and teams take back control of their day: 1. Define your tech boundaries. Turn off nonessential notifications. Create clear rules for when and how you engage with digital tools. 2. Block focused time. Carve out space on your calendar where no interruptions are allowed. Protect it like your most important meeting—because it is. 3. Be the example. People follow what you model. Show others what it looks like to respect your time—and theirs. 4. Don’t just manage time. Respect it. Time is your most precious asset. Treat it that way, and everything else improves. You don’t have to abandon your phone. But you do need to be the one in control of it. What’s one small change you can make this week to show more respect for your time? #productivity #multitasking #davecrenshaw

We’ve all been there — the compulsive need to respond to every email, check every Slack channel, and scan every Figma file. It's as if our professional worth depends on being omnipresent in the digital world. The reality is, we’re fighting a constant battle for our attention, with endless notifications and distractions vying to pull us away from what truly matters. Protecting and prioritizing your attention is the most important thing you can do for your focus and well-being. But this constant state of alertness comes at a cost: your focus, energy, and ability to lead. Here’s the hard truth: You can’t do it all, and more importantly, you shouldn’t try to. The most effective leaders and innovators excel not by being everywhere, but by making purposeful tradeoffs and reclaiming control over their time and energy. I learnt it the hard way too! So here are some actionable tips (which I have been personally experimenting with) on how to trade FOMO for FOCUS: 🔄 Identify Your Non-Negotiables What directly impacts your goals? Focus there first. Be intentional about how you spend your time. 🛡️ Recognize Your Energy Drains Not every task is worth your mental bandwidth. Cut or delegate the noise. Saying no can be the most effective tool in arsenal. 🌈 Spot Growth Opportunities Lean into activities that stretch you and contribute to long-term success. In the end, what will matter most is how much you’ve grown. 🌐 Build an Information Triage System Set boundaries, prioritize inputs, and practice strategic ignorance — trust that critical information will find its way to you. The result? Less stress, more space for deep work, and stronger leadership. You’ll focus on what truly matters, rather than reacting to every ping and notification. ✨ Pro Tip: Next time you feel the urge to check that email or notification, pause and ask: “Is this the best use of my attention right now?”