Virtual Collaboration Productivity

Your to-do list shouldn't control your life. 6 methods that kept me from losing my mind: (And doubled my output) 1. The Two-Minute Rule If something takes less than two minutes, do it immediately. Not later. Not tomorrow. But now. This simple rule prevents small tasks from snowballing into overwhelming anxiety. --- 2. Never Miss Another Detail I used to scramble taking notes during meetings + interviews, missing key points and action items. Now, I use Rev’s VoiceHub to auto-record and transcribe everything. It’s more accurate than alternatives like OtterAI and it’s easy to share the info with my team. --- 3. The Focus Formula 3 hours of deep work beats 8 hours of shallow work every time. Block your calendar, turn off notifications, set a timer, and just start. Watch your output soar. --- 4. Energy Management > Time Management Stop planning your day around the clock. Instead, match tasks to your natural rhythms – creative work in the morning, meetings after lunch, admin work when energy dips. Work with your body, not against it. --- 5. The Weekly Reset Ritual Every Sunday, clear your inbox, plan your priorities, set three main goals, and prepare your workspace. This turns Monday from a bottleneck into a launchpad. --- 6. Automate Everything Possible If you do something more than twice, automate it. From email templates to calendar scheduling, let tech handle the routine so you can focus on what matters. --- These tools & techniques will help you stay organized, manage your time better, and maintain your sanity. Try them out and see which ones work best for you. Reshare ♻ to help others. And follow me for more posts like this.

Letter H: Hybrid Work: Protecting an Organization with a Hybrid Workforce Our "A to Z of Cybersecurity" tackles Hybrid Work - the new normal with employees working both remotely and on-site. However, a dispersed workforce introduces new security challenges. Let's bridge the security gap and keep your hybrid castle safe: Fortifying Your Defenses: · Secure Remote Access: Implement strong authentication and access controls for remote connections. · Endpoint Security: Deploy robust security software on all devices, regardless of location. · Data Loss Prevention (DLP): Prevent sensitive data from being accidentally or maliciously shared outside the organization. United We Stand: · Collaboration Tools: Use secure collaboration platforms to share information and foster teamwork. · Cloud Security: Choose cloud service providers with robust security measures and educate employees on secure cloud usage. · Zero Trust Architecture: Implement a security model that verifies access for all users, regardless of location or device. Hybrid work offers flexibility, but security remains paramount. By building strong defenses, fostering awareness, and implementing secure collaboration tools, you can create a safe and productive hybrid environment for your organization. #Cybersecurity #HybridWork #A2ZofCybersecurity

🔐 Are you really collaborating securely in Microsoft 365? Too many orgs confuse collaboration with convenience - and end up paying the price. 📉 Oversharing files 🚨 Guest users with overbroad permissions 🤖 Copilot extensions running unchecked 💣 Shadow IT from self-service app installs 💬 Anonymous Teams chat from fake trial tenants If you're using Microsoft 365, you could be exposing sensitive data right now - without knowing it. 👇 That’s why I built this 15-slide carousel packed with expert-level, actionable guidance to lock down your digital collaboration environment -without destroying productivity. 🛡️ What you'll get in the carousel: - The #1 setting you should change today for Microsoft Entra guest access - Why public M365 Groups can quietly wreck your data strategy - How to shut down Copilot plugin sprawl before it starts - Easy wins like defaulting OneDrive links to "Specific people" - Smart controls for Power Platform tenant isolation …plus 10 more secure-by-default collaboration tips. 🔗 Want the deep dive? Read the full blog post with references and Microsoft Learn links here: 👉 https://lnkd.in/et5MeeC2 💬 Seen these risks in your org? Let’s discuss in the comments. 🔁 Share this with a fellow exec or cybersecurity lead - because collaboration should never come at the cost of control. #CyberSecurity #Microsoft365 #DataStrategy #CopilotSecurity #MicrosoftPurview #CloudSecurity #CTO #CIO #CISO #DigitalTransformation #InformationSecurity #MicrosoftEntra #M365Admin #ShadowIT #ITStrategy #ZeroTrust #SecureByDesign #CopilotReadiness #MicrosoftTeams #SharePointOnline #OneDriveforBusiness

Here’s how you can manage a remote team like a pro. Remote teams can be 25% more productive with proper management and tools. Mayank and I have managed hundreds of developers remotely. Here are key strategies that we at Supersourcing have discovered to boost productivity and foster a thriving remote culture: - Define clear communication channels. This will help avoid misunderstandings and keep your team aligned. -Set up virtual team-building activities to foster connections and camaraderie, even from afar. -Implement Regular check-ins. Very important to ensure everyone stays on track and feels supported. -Use the right collaboration tools and streamline workflows to boost efficiency. -Establish clear goals and metrics to measure progress and success. -Promote a culture of trust and autonomy by encouraging team members to take ownership and deliver results. -Invest in continuous learning and development to support skill growth and stay updated with industry trends. Creating a successful remote team goes beyond just hiring the right talent. It's about creating an environment where your team can excel, no matter where they are. Effective communication, team-building, regular check-ins, and the right tools can transform remote work from a challenge into a strength. What’s your top challenge in managing remote teams? Share your experiences and let’s discuss how we can overcome them together.

How do you bring GIS, BIM, and CAD data into a single usable system? We know the real power lies beyond visualisation. We talk constantly about integrating diverse datasets to build powerful digital twins. One indispensable tool in the expert's kit is FME - Feature Manipulation Engine. Think of it as the universal transformation powerhouse for spatial data. FME shines at the critical ETL. The Extract, Transform and Load stage. 1️⃣It extracts data from hundreds of formats like Esri Geodatabases, Revit via IFC, AutoCAD, point clouds, databases or APIs. 2️⃣It transforms that data into a unifying Coordinate Reference System (CRS), simplifying complex geometries for real-time performance and mapping attributes. 3️⃣It loads the results into engine-ready formats like FBX or glTF, or platforms like Unreal Engine and Unity. Mastering data integration is fundamental for intelligent digital twins 🌍 Make FME your data conversion "Swiss Army Knife". If you find this helpful... ----------- Follow Me for #digitaltwins Links in My Profile Florian Huemer

10 ways to aid better time management in your work/home life. Consider the allocation of time that gives the best return on investment.Consider which tasks if not done will threaten your 'work survival'. Decide what is within your control and what is being controlled by others ( and what is uncontrollable like the weather) - learn to delegate, communicate, and how situations can be adapted. Be clear about what actions impact others. Take time each morning to create the day's plan. Do vital tasks first. Create routines for the tasks that have to be done every day or every week. Discuss deadlines. Talk through what your estimation of a task is and ask for help to break it into chunks. Don't waste time at meetings- have an agenda/stand up/ finish early. Set up diary systems to put all activities that need to be done in with reminders. Use alerts on your phone/computer at different time points and not just at the endpoint( that's too late) to steer back to the goals. Check the to-do list and identify the 4Ds': Do-it; Defer it; Delegate it; Delete it. Learn skills that will help you become more efficient- "What we have to learn, we learn by doing" Aristotle Identify 5-time wasters e.g., ineffective meetings; unrealistic work plans; trying to do everything yourself; poor communication; not using diaries effectively; taking poor shortcuts; inappropriate attention to detail; procrastination; a cluttered desk ( virtual or real)..... Realise that visual reminders like Post-it notes don’t always help as they can just become like a picture on the wall - you know it's there, but it doesn't mean you look at it at all.

The AI Productivity Paradox: We're Measuring the Wrong Things Everyone's asking: where are the productivity gains from AI? Companies spend millions on AI tools. Workers use ChatGPT daily. Yet productivity numbers stay flat. Maybe we're looking in the wrong places. Traditional productivity metrics count widgets per hour. Emails sent. Lines of code written. Reports generated. But AI doesn't make us produce more widgets. It changes what work looks like. One Developer writes fewer lines of code now. Is that less productive? Not when those lines solve harder problems. The junior analyst generates reports faster. But she spends saved time on strategic thinking we can't easily measure. Knowledge work productivity was already hard to quantify. AI makes it impossible with old methods. We measure activity, not impact. Speed, not quality. Volume, not insight. A lawyer using AI reviews contracts in half the time. Productivity doubled? Or did she just free up time to handle more complex cases that don't show up in simple metrics? The real productivity gains might be invisible: Faster iteration on creative work Earlier error detection More time for strategic thinking Reduced cognitive load on routine tasks Here's the uncomfortable possibility: AI is working. We just don't know how to measure knowledge work properly. Maybe the productivity paradox says more about our measurement tools than our technology.

Drowning in Zoom calls and Slack threads? No energy left at the end of the day? 🥱 Zoom fatigue is real. So is information overload. It certainly happens to me. To understand science-backed strategies that get better results while preserving our energy, I invited Andrew Brodsky to Speak Like a CEO. Andrew is a management professor at the University of Texas at Austin, and the author of "Ping: The Secrets of Successful Virtual Communication". His PING framework is a simple, research-backed method to help you communicate smarter, not harder, in today’s virtual world. 📌 Perspective-taking 💡 Initiative 🎭 Nonverbal cues 🎯 Goals P = Perspective-taking Virtual communication makes it easy to forget there’s a human on the other side. Whether it’s a blunt email or a cold video call, always ask: How will this message feel to them? Clarity and empathy go further than you think. I = Initiative Don’t accept the weaknesses of a platform – fix them. Add warmth to text-based chats, build rapport before negotiations, or switch formats to better match your message. N = Nonverbal cues Your tone, lighting, posture, and even silence send signals. Be intentional. On video, your background, gestures and eye contact matter. G = Goals Start with the outcome. Want quick input? Use Slack. Need alignment? Meet live. Trying to build trust? Turn on the camera. Match the medium to your goal, not your habit. Our virtual communication has become a habit. Let’s challenge them and replace outdated routines with science-backed strategies. ❓ How do you ensure your message lands virtually?   ♻️ Repost to help someone improve their virtual communication. 📌 Follow me, Oliver Aust, for daily strategies on leadership communications.

Tired of micromanaging and ready to empower your team? Here’s how to break the habit and create a more motivated and productive environment: 1. Acknowledge your insecurities driving micromanagement. 2. Manage expectations, not tasks. 3. Focus on outcomes, not hours worked. 4. Communicate upward pressure to your team. 5. Prioritize honest feedback from your team. 6. Start delegating small tasks and build trust gradually. 7. Support your team without hovering. 8. Prove you've changed—let them do their jobs. 9. Adopt a fail-forward attitude. 10. Recognize and reward their efforts. 🔑 Empowerment > Control Trust your team and watch them thrive! #TeamEmpowerment #LeadershipDevelopment #TrustInLeadership #EffectiveManagement #EmployeeEngagement

🌐 "How can we lead inclusive team meetings when our team is so widely distributed across timezones?" That's a question our #Inclusion Strategy team at Netflix has been reflecting on quite a bit lately – and that's surely not an issue we face alone. Here are some ideas that popped up as we put our geographically distance heads together to ensure that everyone has an equal opportunity to participate in discussions that are relevant to all: 1️⃣ Establish a Meeting Time Rotation: to ensure fair participation, create a rotating schedule for your meetings. This means alternating meeting times to accommodate different time zones, so that each team member has an opportunity to attend during their regular working hours on a rotating basis. 2️⃣ Consider Core Overlapping Hours: identify the core overlapping hours when the majority of team members are available. Aim to schedule important meetings during these hours to maximize attendance. This may require some flexibility from all team members, but it fosters a sense of shared responsibility for ensuring everyone's voice can be heard. 3️⃣ Prioritise Meeting Relevance: ensure that meetings are called only when it's essential for all team members to be present. Avoid scheduling meetings for routine updates that can be shared asynchronously, giving team members more flexibility to manage their schedules. 4️⃣ Create Pre-Meeting Materials: provide agendas, and key discussion points well in advance, so team members who cannot attend live sessions can still contribute their input asynchronously. This way, everyone can stay informed and engaged in the decision-making process. 5️⃣ Encourage Rotating Facilitation: consider rotating meeting facilitators to accommodate different time zones. This not only distributes the responsibility but also allows team members from various geographies to lead discussions and bring diverse perspectives to the forefront. 6️⃣ Use Inclusive Meeting Technologies: leverage virtual meeting tools with features like real-time chat and polling to foster engagement from all participants, regardless of their location. Consider having all meetings recorded by default (unless there's a compelling reason not to), streamlining access to the team immediately after each recording is ready. 7️⃣ Promote Open Feedback Channels: establish channels for team members to asynchronously provide feedback on meeting times and themes, and communication methods. 8️⃣ Acknowledge and Respect Personal & Cultural Differences: be mindful of cultural practices and observances that may impact team members' availability or participation. Strive to do the same about individuals' needs, too (like dropping kids at school). These strategies can help create an inclusive and equitable approach to meetings, enhancing the chances of all team members feeling valued and empowered to contribute. How else can you foster that? 🤔