How to Plan Your Weekly Schedule

How to Plan a Productive Week 👇 Success doesn’t happen by accident—it’s built on consistent, intentional habits. Here’s how I approach planning a productive week to maximize focus, energy, and results: 1. Set Your GPS (Goal, Plan, System): Start with your big goal for the week. Break it down into actionable steps and create a system to stay on track. Clarity is power. 2. Time Block Your Priorities: Schedule your non-negotiables first—workouts, creative time, meetings, and rest. Treat your time like the valuable resource it is. 3. Reflect on Last Week: What worked? What didn’t? Adjust your strategy to build on your successes and learn from your challenges. 4. Plan Your Morning Routine: Begin each day with habits that fuel your mind and body—meditation, journaling, exercise, or reading. How you start your day sets the tone for everything else. 5. Batch Similar Tasks: Group similar activities together—emails, calls, or creative work. This minimizes distractions and keeps you in the zone. 6. Identify Potential Roadblocks: Anticipate challenges that could derail you and plan solutions in advance. Preparation beats procrastination. 7. Commit to Rest and Recovery: Productivity isn’t about grinding 24/7. Schedule downtime to recharge, reflect, and stay sharp for the long game. 8. Use Sunday as a Reset Day: Take time to organize your space, review your calendar, and set intentions for the week ahead. A clear mind leads to clear actions. 9. Stay Flexible: Life happens. Adapt without losing focus on what matters most. Productivity is about progress, not perfection. 10. Celebrate Wins Along the Way: Acknowledge your progress, no matter how small. Gratitude fuels momentum and keeps you motivated. Remember, planning is the foundation, but execution is where the magic happens. Make this week count!

I'm excited to share my system for staying productive all day, every day. This system allowed me to sell over $100M in my B2B sales career, then build a 7 figure coaching business working an average of 40 hours/week. Most importantly, my nights and weekends are free to spend with my family. Here's are the 3 simple steps I take every single week: Step 1: Complete a Weekly Plan & Scorecard at the beginning of each week On Monday mornings (or Sunday evening), I print and fill out a Weekly Plan & Scorecard. On this document, I write down all the important tasks and action items I aspire to get done that week in no particular order. I then rank each task in order of priority, typically prioritizing RGA's (Revenue Generating Activities) for my business. I originally took this scorecard from a book called the 12 Week Year, then adapted it to include a "Rank" column, which allows me to prioritize each action item. Prioritizing the Action Items allows me to know where to start every day, and prevents me from getting overwhelmed. Step 2: Daily Task Blocking in Calendar Whitespace At the beginning of each weekday, I fill up all the whitespace on my calendar for that day with high priority tasks taken directly from the Weekly Plan & Scorecard. This ensures that the most important tasks for the week get done first and eliminates daily decision fatigue. The key is to put the specific tasks on your calendar so there's no empty space. If for some reason any tasks on the calendar don't get completed for that day, I move them to the next day in any open whitespace. Step 3: Weekly Scoring At the end of each week, I score my performance using the simple formula: Tasks Completed / Tasks Written Down = Score % My goal is to score 85% or higher each week, although admittedly there are many weeks where I fall short. If there are any tasks that didn't get completed that week, they get moved to the following week. I rinse and repeat this process every single week. This ensures that I SHOW UP every single day, and stay productive throughout the entire work week. Additional keys to success include: 1. Taking short breaks when you feel mentally drained. Stretching, a short walk, and standing desk do wonders to change your state. 2. Minimize the number of daily meetings on your calendar (4 or less is optimal) to stay focused and ensure you have enough whitespace to get deep work done. 3. Give yourself an hour lunch to break up the work day. Every day I have lunch with my wife, and that's also on the calendar. 4. Do one thing at a time 5. If you have an unproductive day, forgive yourself. Of course, this is all easier said than done... That's why next week, in our 2nd *Transformation Tuesday* LIVE training session, I'm going to walk you through exactly how to leverage The 12 Week Year (and Weekly Scorecard) to transform your productivity and your life. Sign up here: https://lnkd.in/gsPsq2XR Only 500 spots available due to Zoom webinar limit!

Are you winging it today? I've found there's a direct correlation between the quality of my planning and the effectiveness of the day that follows. Most great weeks are preceded by planning it out over the weekend. Almost every productive day was planned out the night before. A few things I've learned over the years: Time blocking is your friend. Setting priorities is vital. Use the 80/20 principle. And the rule of three. Write it by hand. First, I write out my locked in calls, meetings, etc. Then, I time block around those scheduled things. I also utilize time blocking in my calendar to give myself some space; without it, the calls will stack up. I need big blocks of time in my day to do focused work; to put on Do Not Disturb and get after it. These usually come in 90 minute blocks. There is simply not enough caffeine in North America for back to back web calls on back to back days. The 80/20 principle guides decision making on where to spend time. The rule of three further guides this. I want to spend my time on the 20% of things that create the 80% of results and value. While knowing that I can't accomplish more than three important tasks in a day. These tasks need to take me closer to my quarterly goals, which are also governed by the rule of three. I can do three awesome things in 90 days, but I can't do 90 awesome things in three days. What tools or guidelines do you use to help you plan and be productive? #productivity #planning #getafterit

I've been planning my week every Sunday for the past 4 years. It has helped me hit my goals consistently. I created a life where I now live as a digital nomad, moving to a new country every month. If you fail to plan, you’re planning to fail Without a plan, You’re just riding the random waves of life instead of getting clear on your biggest priorities to move closer to your goals. To set up your week for success Step 1: Plan your day first If you’re not already planning your day, start there. A well-structured day leads to a well-structured week. Step 2: Analyze your daily accomplishments Are you hitting at least 85% of your daily goals consistently? - If not, identify what’s blocking you and adjust your plan. - If you’re at 100% every day, challenge yourself, you might not be pushing hard enough. Step 3: Identify your 3 biggest priorities Each day, ask yourself: = Are these truly the highest-impact tasks? = Are they addressing my biggest constraints to success? If not, rework your focus. Step 4: Plan your week like a pro - Set your top 3 priorities for the week. These are the tasks that will move the needle the most. - Break them down into daily action steps, and make sure your schedule is realistic. - Add non-negotiables (gym, family time, rest. Balance matters). - Adjust for reality. If Monday has 10 hours of calls, don’t set yourself up for an 8-hour task. - If you manage others (kids, clients, employees, etc.), account for their priorities too, you’re responsible for keeping them on track By doing this, you’ll wake up each morning already knowing exactly what to tackle. No wasted time. No overwhelm. Just execution. Your future self will thank you Success doesn’t come from working harder It comes from working on the right things consistently

I've performed this business growth ritual every Monday for 200 weeks It's my secret weapon for running an independent consulting business It's not meditation or visualization or affirmation. It's much more mundane: Weekly Planning. Every Monday, I create a plan for the week and I intentionally decide how I will spend my precious time. I follow these steps: 1. Goal Review: Review my progress toward annual, quarterly, and monthly goals     2. Project Prioritization: Stack-rank the projects I'm working on based on importance and urgency for the week, aligned with goals     3. Task Scheduling: Based on project priorities, I schedule key tasks throughout the week and—this is important—block time on the calendar I began this ritual back in my corporate job, with a sheet of paper and an Eisenhower matrix. Today, it's evolved into a database-driven efficiency machine. But the system was hand-crafted to support the ritual, not the reverse. If you want to grow a profitable business, then be intentional about how you spend your time. Do you own your calendar or does your calendar own you? P.S. If you want more tactics for running a successful independent consulting business, click "view my newsletter" at the top of this post.