Customer Relationship Strategies for Customer Success Managers

Anyone who is customer facing should be building close, authentic, long lasting relationships with their customers. It pays off in more ways than you can imagine: repeat customers, references, community champions, content ideas, competitive intel and so much more. Here are 5 ways you and your team can start building those relationships: 1. Amplify a customer’s LinkedIn posts - When your customer posts something interesting, don’t just like it yourself but share the link on your internal chat and ask your team to like it as well. It’s amazing how powerful this is. It’s human nature to look at who is liking your content on any social platform and most people get a consistent number of likes. If you drive 50% more for a customer they will notice that. 2. Help find candidates for their team and jobs for them if they’re looking - In your position engaging with a specific persona all day every day you have amazing visibility and connections into relevant candidates for open jobs and companies hiring. If you let your customers know that you can be a resource for them on both sides of the table you will see how quickly you can start playing matchmaker. 3. Share best practices that have nothing to do with your company/product - Everyone is looking to improve in their job. Everyone wants to know what their peers are doing at other companies. When you hear good ideas from other customers or read about a best practice, send it to them. Just show them you’re thinking about them and are invested in them being successful. 4. Make them look good in front of their manager and/or team - It needs to be authentic and relevant but find a reason to give your customer a shoutout when you’re in a meeting with them. It doesn’t even need to be a big thing but something about how they’re the fastest to roll out your product, how their feature request ended up becoming a game changer for a bunch of customers, how they’re the most productive team you’ve seen at one particular thing. 5. Fight for a feature/bug fix/service that they’re asking for - In short, be the squeaky wheel for your customer. When they ask for something, set the expectation that it takes a while to get that thing done but then go fight for it internally. Each company has their own process for this kind of stuff but if you push in the right ways you can usually get their request prioritized. When it’s done make sure the customer knows you fought for them to get that thing done. The best thing is that these are “free”. Of course they will take time and energy but the return on this work is astronomical. I honestly didn’t appreciate the power of these relationships when I started my career but I now have close relationships with so many customers that I’ve worked with over the years. They’re a sounding board for business ideas, they’re working with companies I’m advising and we’ve become each other cheerleaders. What did I miss? What else are you doing to build relationships with your customers?

Most customers don’t actually know their goals. We spend so much time trying to “uncover” customer goals, but what if there’s nothing to uncover? Not because customers don’t care. Not because they’re not strategic. But because they’ve never been asked to think that way. Most customers are thinking: “𝘐 𝘣𝘰𝘶𝘨𝘩𝘵 𝘵𝘩𝘪𝘴 𝘱𝘳𝘰𝘥𝘶𝘤𝘵 𝘣𝘦𝘤𝘢𝘶𝘴𝘦 𝘪𝘵 𝘸𝘪𝘭𝘭 𝘴𝘰𝘭𝘷𝘦 𝘢 𝘱𝘳𝘰𝘣𝘭𝘦𝘮.” Not: “𝘐 𝘥𝘦𝘧𝘪𝘯𝘦𝘥 𝘵𝘩𝘦 𝘰𝘶𝘵𝘤𝘰𝘮𝘦 𝘐 𝘸𝘢𝘯𝘵, 𝘵𝘩𝘦𝘯 𝘮𝘢𝘱𝘱𝘦𝘥 𝘵𝘩𝘦 𝘱𝘳𝘰𝘤𝘦𝘴𝘴 𝘤𝘩𝘢𝘯𝘨𝘦𝘴 𝘐 𝘸𝘰𝘶𝘭𝘥 𝘯𝘦𝘦𝘥, 𝘢𝘯𝘥 𝘵𝘩𝘦𝘯 𝘴𝘦𝘭𝘦𝘤𝘵𝘦𝘥 𝘵𝘩𝘦 𝘵𝘰𝘰𝘭 𝘵𝘰 𝘨𝘦𝘵 𝘮𝘦 𝘵𝘩𝘦𝘳𝘦.” Also, the initiative with your tool is new and something they don't do very often so they don't have same level of experience you and your company has. That’s where you come in. You’ve seen hundreds of accounts. You know what success should look like. You know the goals that actually drive results and the benchmarks that show if they’re on track. So here’s how to shift the conversation: 𝟭. 𝗖𝗮𝘁𝗲𝗴𝗼𝗿𝗶𝘇𝗲 𝗴𝗼𝗮𝗹𝘀 𝘁𝗵𝗮𝘁 𝗺𝗮𝘁𝘁𝗲𝗿:  • Save time  • Save money  • Drive leads  • Boost productivity 𝟮. 𝗧𝗿𝗮𝗻𝘀𝗹𝗮𝘁𝗲 𝘁𝗵𝗼𝘀𝗲 𝗶𝗻𝘁𝗼 𝗺𝗲𝘁𝗿𝗶𝗰𝘀:  • Open rate  • Cost per lead  • Leads per month  • Resolution time 𝟯. 𝗔𝗱𝗱 𝗯𝗲𝗻𝗰𝗵𝗺𝗮𝗿𝗸𝘀: Poor → Good → Best (ex: <5 Leads/mo, 6-15 Leads/mo, 16+ Leads/mo) 𝟰. 𝗥𝗲𝗰𝗼𝗺𝗺𝗲𝗻𝗱 𝘁𝗵𝗲 𝗳𝗶𝗿𝘀𝘁 𝗴𝗼𝗮𝗹 𝘁𝗵𝗲𝘆 𝘀𝗵𝗼𝘂𝗹𝗱 𝗰𝗵𝗮𝘀𝗲. If they’re generating 1 lead a month, don’t aim for 25. Example: “𝘎𝘪𝘷𝘦𝘯 𝘺𝘰𝘶𝘳 𝘱𝘳𝘦𝘷𝘪𝘰𝘶𝘴 𝘱𝘦𝘳𝘧𝘰𝘳𝘮𝘢𝘯𝘤𝘦, 𝘐 𝘸𝘰𝘶𝘭𝘥 𝘳𝘦𝘤𝘰𝘮𝘮𝘦𝘯𝘥 𝘺𝘰𝘶𝘳 𝘧𝘪𝘳𝘴𝘵 𝘨𝘰𝘢𝘭 𝘣𝘦 10 𝘭𝘦𝘢𝘥𝘴/𝘮𝘰𝘯𝘵𝘩 𝘣𝘺 𝘦𝘯𝘥 𝘰𝘧 𝘘1, 𝘵𝘩𝘦𝘯 𝘸𝘦 𝘤𝘢𝘯 𝘴𝘩𝘪𝘧𝘵 𝘵𝘰 𝘱𝘩𝘢𝘴𝘦 2 𝘪𝘮𝘱𝘳𝘰𝘷𝘦𝘮𝘦𝘯𝘵𝘴 𝘥𝘳𝘪𝘷𝘦 𝘺𝘰𝘶𝘳 𝘵𝘰𝘸𝘢𝘳𝘥𝘴 20 𝘭𝘦𝘢𝘥𝘴/𝘮𝘰𝘯𝘵𝘩.”) The opportunity isn’t to 𝘢𝘴𝘬 for customer goals. It’s to help them 𝘤𝘩𝘰𝘰𝘴𝘦 the right ones together and guide the path forward. Because the CSM isn’t just a partner. You’re the strategic coach they didn’t even know they needed. How do you guide goal setting with your customers? #customersuccess

Stop treating the Sales-to-CS handoff like a magical resource that holds all the secrets to your customers' success. Yes, a solid handoff is nice to have. But relying on it as your only source of truth? That’s not the move. I hear it all the time—teams getting stuck because the handoff was “incomplete” or “not detailed enough.” Queue the finger pointing 👉 👈 Spoiler alert: It never will be. And that’s okay! Instead of waiting around for Sales to spoon-feed you everything (which, let’s be real, they might not even have), take control of your kickoff with these tested tactics: 🔥 1. Create a customer intake form We use a New Customer Intake Survey to get the ACTUAL info we need—like key stakeholders, business goals, tech stack, and priorities. It’s up-to-date, straight from the source, and cuts through the noise. 🔗 2. Strengthen integrations and data flow If your CRM and CSP aren’t talking to each other, fix that ASAP. Automate the data flow so that your CS team isn’t hunting for scraps. We make sure every sales detail lands where it belongs—in ClientSuccess for our CX team. 🕵️♀️ 3. Do your research Newsflash: The internet exists. Our CSMs dig into LinkedIn, Crunchbase, G2, Glassdoor—anywhere that provides context on their business, growth, and challenges. If it’s public, it’s intel. 📞 4. The Validation Call (aka the call before the call) For Enterprise deals, we schedule a quick 15-minute pre-kickoff with the main POC to validate what we know. This isn't just about info—it’s about relationship-building from Day 1. And guess what? Customers love it. Look, the Sales-to-CS handoff is useful, but it’s not the holy grail. Even the best handoff won’t catch everything. So take matters into your own hands and set yourself up for success. Trust me—if you get this right, you’ll stress less, impress more, and actually have time to enjoy that coffee (or, in my case, a Chai Tea Latte). ☕✨ Happy Friday! 🖤 ———— 📣 If you liked my post, you'll love my newsletter. Every week I share my learnings, advice and strategies from my experience going from a CSM to CCO. Join 12k+ subscribers of The Journey and turn insights into action. Sign up on my profile.

Sales tracks pipeline by stakeholder. CS tracks churn by account. That’s the disconnect. Because your logo didn’t churn…your champion did. You’re forecasting retention based entirely on the wrong variable. Accounts don’t buy. People do. And when the person who bought is gone - or sidelined - you’re no longer in a renewal motion. You’re in a brand new sales cycle WITHOUT the benefit of discovery. Most churn isn’t a usage problem. It’s a power gap, and most CS teams don’t know it exists until it’s too late. Here’s how to fix that: 1. Build stakeholder maps post-sale and update them quarterly. - Don’t stop mapping power after the deal closes. - CS should treat every renewal like sales treats a deal: - Identify the buyer, the influencer, the blocker, and the champion. Know who owns budget. Know who owns outcomes. 2. Create internal alerts for political turnover. - Champion leaves? Trigger exec outreach within 48 hours. - New CFO? Revalidate success criteria and prior commitments. - Department shake up? Reposition the product around new metrics. If someone internally has a tracker for PTO, you can build one for political risk. 3. Don’t just serve the champion. Build the bench. - Run QBRs with multiple execs, not just your original buyer. - Build renewal messaging that survives turnover. Don’t just rely on “happy users.” Make them internal advocates. At the end of the day, you didn’t lose the account. You lost the relationship. Churn is rarely about dissatisfaction, rather it tends to be about disconnection. Maybe the budget moved, or maybe the stakeholder changed. Regardless, no one rebuilt the bridge. Retention isn’t just about keeping the customer happy. It’s about staying connected to power. Because when that connection breaks, so does your forecast.